Event/Conference Consultant - MassMutual
Company: MassMutual
Location: Hartford
Posted on: April 25, 2024
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Job Description:
Senior Event/Conference Producer Event and Conference Management
Team Full-time, Boston or Springfield (Hybrid) The Opportunity
MassMutual is hiring for the role of a Mastery Event/Conference
Consultant. In partnership with the team lead, you will provide a
consistent planning approach across all events by consulting with
internal lines of business to execute small to medium size meetings
and events. You will be responsible for executing the stakeholder's
vision within the budget parameters. Execution responsibilities
will include sourcing, contracting, registration website
management, leading meetings with internal stakeholders,
maintaining the project plan, food and beverage management,
development of event specification guides, communications with
stakeholders, full on-site execution, and post event
reconciliation. The Team MassMutual's Event and Conference
Management team manages all MassMutual sponsored conferences,
events, and meetings from discovery through execution. Our strategy
is to streamline event management, identify cost savings, and
seamlessly execute MassMutual sponsored events. The team is
comprised of highly collaborative, seasoned event planning,
production, and registration professionals. We expect all team
members to reinforce an inclusive workplace and display the
MassMutual competencies and Winning Ways. This means having strong
business acumen, being resilient, using excellent communication
skills, and working with agility. The ECM team works the enterprise
to support the end-to-end process of sourcing, planning, and
delivering a meeting. The ECM team partners closely with senior
leaders and functional event teams to enhance overall event
experience while creating efficiencies and lowering risk for all
meeting formats (in-person, virtual, & hybrid). The Impact
Management of MassMutual business programs/meetings and events,
which would include consulting with stakeholders on their meeting
requirements, leading project planning, managing the meeting
budget, sourcing event venues, contract management, attending
travel in conjunction with travel management vendor, developing
website and mobile applications, managing food and beverage, etc.
Development of program specs and communications with suppliers to
clearly communicate execution needs of the event Facilitation of
planning meetings with stakeholders Strong Communication and
partnership with event stakeholders ensuring awareness of execution
success dependencies On-site execution of the event, including
leading pre-con meetings, supplier load in and set up, on-site
registration management, staffing management, etc Attendance of
regular meetings and collaboration with the ECM Director, event
stakeholders, suppliers, and other ECM support team members
Ordering of on-site event supplies as needed, including but not
limited to, office supplies, name badges, and signage Project
management of event registration websites and mobile app builds,
including proofing and editing with strong attention to details
Support and lead development of special projects and standard
operating procedures to improve department processes and
organization as needed Aid in training of new and upcoming team
members on event planning processes Have a team mentality,
effectively collaborating with fellow team members areas across the
enterprise. The Minimum Qualifications 10+ years experience in
meeting/event/conference planning 7+ years experience in
incentive/recognition event planning 7+ year experience with
international meeting and event planning 7+ years in large scale
event planning with audiences of 2,500+ 3+ years of experience with
CVENT 3+ years of experience with Event Project Management tools,
i.e. Airtable or similar 3+ years of experience in PowerPoint
Availability to work nights and weekends as needed for event
execution Ability to travel up to 75% of time throughout the year
in various US and possible international locations --- The Ideal
Qualifications Bachelor's degree Experience working for an Event
Agency Tech-savvy and able to learn/adopt new technology tools and
platforms quickly Model MassMutual's Winning Ways: Focus on the
Customer, Act with Integrity, Value People, Work Collaboratively,
and Achieve Results Project management/program management skills
Advanced experience with AirTable Organized and able to plan
appropriate project timelines, work backward from deadlines,
identify milestones and owners, and execute against a plan
Excellent written and communication skills Ability to work with a
variety of behavioral styles & levels of management Ability to
think and adapt quickly to a fast-moving range of issues while
remaining calm under pressure Ability to be proactive, anticipate
and problem solve quickly Strong budgeting acumen Strong attention
to detail Continuous improvement mindset with a commitment to
introducing new and innovative ideas and communications approaches
What to Expect as Part of MassMutual and the Team Regular meetings
with the Events and Conference Management Team Focused one-on-one
meetings with your manager Access to mentorship opportunities
Networking opportunities including access to Asian,
Hispanic/Latinx, African American, women, LGBTQ, Veteran and
disability-focused Business Resource Groups Access to learning
content on Degreed and other informational platforms Your ethics
and integrity will be valued by a company with a strong and stable
ethical business with industry leading pay and benefits #LI-MS1
MassMutual is an Equal Employment Opportunity employer
Minority/Female/Sexual Orientation/Gender Identity/Individual with
Disability/Protected Veteran. We welcome all persons to apply.
Note: Veterans are welcome to apply, regardless of their discharge
status. If you need an accommodation to complete the application
process, please contact us and share the specifics of the
assistance you need.
Keywords: MassMutual, New Britain , Event/Conference Consultant - MassMutual, Professions , Hartford, Connecticut
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