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ADMINISTRATIVE ASSIST

Company: Hospital for Special Care
Location: New Britain
Posted on: May 12, 2022

Job Description:

+ QUALIFICATIONS+ Required: Associates degree required or appropriate experience in lieu of degree.+ Required: Self-motivated, independent worker with the ability to manage multiple projects and priorities while meeting deadlines required.+ Required: Excellent verbal, written communication, and interpersonal skills;+ Required: Experience with IBM PC systems and Microsoft Office.+ Preferred: Strong analytical and organizational abilities;+ Preferred: Familiarity with medical terminology preferred;+ Preferred: 1-3 years experience with office management or previous positions of increasing responsibility.+ JOB SUMMARY+ Performs a wide range of complex project-related and secretarial duties, and coordinates a multitude of office procedures to ensure that Units and Management Team are able to operate in an efficient manner. Provides daily assistance to the Management Team by giving administrative support and taking on/participating in various projects as assigned.+ PHYSICAL DEMANDS+ Frequently works at a computer for extended periods of time.+ Frequently conducts business via telephone.+ Frequently changes positions and moves from one area of the hospital to another.+ Frequently works in crowded, noisy environment.+ Occasionally carries boxes/materials weighing up to 40 lb.+ Occasionally stands for extended periods of time.+ COGNITIVE DEMANDS+ Frequently uses independent judgment and problem-solving techniques in working with external and internal staff.+ Continuously communicates with others using effective listening, written and verbal skills.+ Prioritizes different projects to meet deadlines.+ Initiates work independently, knows how to access resources and can handle multiple responsibilities simultaneously.+ Adjusts schedule to adapt to changing priorities.+ Uses Universal Precautions when necessary.+ Reads and interprets information from a variety of sources, conducts research for use to improve all aspects of administrative assistance.+ ESSENTIAL FUNCTIONS + Prepares confidential letters, memos, reports, etc. within established deadlines. + Coordinates all aspects, internally and externally, dealing with presentations, staff education, and meetings related to the unit management team. + Inputs data, prepares graphs and posters as needed. + Assists Unit Management team by taking over various projects that require research and follow up. + Copies and distributes materials as required. + Provides project support to unit staff as needed. + Performs miscellaneous duties as requested. + Maintains/updates all unit manuals as assigned. + Maintains staff meeting minutes as assigned + Attends committee meetings for facilitation and minute taking. + Sends out new employee letters and schedules to new hires. + Maintains the Service Lines board on Info Row. Solicits ideas from management team. + Responds to staff questions and/or direct to appropriate manager. + Assists with certain assigned tasks in absence (i.e. vacation/LOA) of manager. + Assists with attendance control for the units as assigned. + Completes or provides back-up to timekeeping functions as assigned. + Assists managers with performance evaluation process by distributing performance evaluation tools and educational transcripts per manager instructions. + Assists managers in the completion and tracking of employees LOA documentation as assigned. + Maintains clinical staff's holiday and weekend rotation schedule + Participates in the weekend make-up up process by tracking and informing appropriate manager. + Assists unit managers and/or Staffing Resources with staffing/scheduling tasks as assigned. + Demonstrates competence in use of all office equipment, including but not limited to computer (Microsoft Office), copy machine, fax machine, telephone equipment. + Attends all relevant staff meetings and inservices. + Demonstrates awareness of hospital policies and procedures. + Assists with orientation of new staff. + Assists with maintaining the orderliness and cleanliness of unit/work areas. + Organizes time effectively and meets deadlines as assigned.

Keywords: Hospital for Special Care, New Britain , ADMINISTRATIVE ASSIST, Administration, Clerical , New Britain, Connecticut

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