Executive Assistant

Company: Beacon Hill
Location: New York City
Posted on: July 7, 2025

Job Description:

Our client, an investment management firm, is seeking an Executive Assistant to support their Investor Relations team in New York, NY. The hours are expected to be 9:00AM - 5:00PM with a one-hour lunch, five days per week in office. Responsibilities: * Provide administrative support to the Investor Relations team * Manage complex calendars and schedule internal and external meetings * Coordinate extensive domestic and international travel including multi-leg itineraries, visa processing, flights, hotels, cars, and dining * Prepare detailed travel itineraries and anticipate last-minute changes * Greet guests and assist with meeting preparation, including food and beverage setup and cleanup * Submit and track monthly expense reports in a timely manner * Oversee planning and logistics for the firm's annual advisory board and investor meetings * Enter meeting notes and maintain records in CRM system (DealCloud) * Maintain contact lists and assist with preparation of meeting materials including agendas and presentations * Prioritize tasks and manage multiple deadlines with minimal supervision * Support team with additional projects and administrative duties as needed Qualifications: * Bachelor's Degree required * 3-7 years of experience supporting client-facing professionals in finance, preferably in Investor Relations * Strong travel booking experience, with comfort managing high-volume, fast-changing itineraries * Proficient in Microsoft Office Suite and CRM systems (DealCloud experience a plus) * Strong attention to detail, organizational skills, and communication skills Compensation/Benefits: * Up to $95,000 - $100,000 base salary, plus bonus and paid overtime * 100% covered healthcare under one plan 401K with match * Generous PTO * Fertility benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill, New Britain , Executive Assistant, Administration, Clerical , New York City, Connecticut