Event/Conference Producer
Company: MassMutual
Location: Hartford
Posted on: April 24, 2024
|
|
Job Description:
Event/Conference Producer Event and Conference Management Team
Full-time, Boston or Springfield (Hybrid) The Opportunity
MassMutual is hiring for the role of an Event/Conference
Consultant. In partnership with the team lead, you will provide a
consistent planning approach across all events by consulting with
internal lines of business to execute small to medium size meetings
and events. You will be responsible for executing the stakeholder's
vision within the budget parameters. Execution responsibilities
will include sourcing, contracting, registration website
management, leading meetings with internal stakeholders,
maintaining the project plan, food and beverage management,
development of event specification guides, communications with
stakeholders, full on-site execution, and post event
reconciliation. The Team MassMutual's Event and Conference
Management team manages all MassMutual sponsored conferences,
events, and meetings from discovery through execution. Our strategy
is to streamline event management, identify cost savings, and
seamlessly execute MassMutual sponsored events. The team is
comprised of highly collaborative, seasoned event planning,
production and registration professionals. We expect all team
members to reinforce an inclusive workplace and display the
MassMutual competencies and Winning Ways. This means having strong
business acumen, being resilient, using excellent communication
skills, and working with agility. The ECM team works the enterprise
to support the end-to-end process of sourcing, planning and
delivering a meeting. The ECM team partners closely with senior
leaders and functional event teams to enhance overall event
experience while creating efficiencies and lowering risk for all
meeting formats (in-person, virtual, & hybrid). The Impact
Responsibilities will include but are not limited to: Management of
MassMutual business programs/meetings and events, which would
include consulting with stakeholders on their meeting requirements,
leading project planning, managing the meeting budget, sourcing
event venues, contract management, attending travel in conjunction
with travel management vendor, developing website and mobile
applications, managing food and beverage, etc. Development of
program specs and communications with suppliers to clearly
communicate execution needs of the event Facilitation of planning
meetings with stakeholders Strong Communication and partnership
with event stakeholders ensuring awareness of execution success
dependencies On-site execution of the event, including leading
pre-con meetings, supplier load in and set up, on-site registration
management, staffing management, etc Attendance of regular meetings
and collaboration with the ECM Director, event stakeholders,
suppliers, and other ECM support team members Ordering of on-site
event supplies as needed, including but not limited to, office
supplies, name badges, and signage Project management of event
registration websites and mobile app builds, including proofing and
editing with strong attention to details Have a team mentality,
effectively collaborating with fellow team members areas across the
enterprise. Demonstration of agility and flexibility to work on new
areas or special projects as needed The Minimum Qualifications 7+
years experience in meeting/event/conference planning 1+ years of
experience with CVENT 1+ years of experience with Event Project
Management tools, i.e. Airtable or similar 1+ years of experience
in PowerPoint Availability to work nights and weekends as needed
for event execution Ability to travel up to 75% of time throughout
the year in various US and possible international locations --- The
Ideal Qualifications Bachelor's degree Experience working for an
Event Agency Tech-savvy and able to learn/adopt new technology
tools and platforms quickly Model MassMutual's Winning Ways: Focus
on the Customer, Act with Integrity, Value People, Work
Collaboratively, and Achieve Results Project management/program
management skills Advanced experience with AirTable Organized and
able to plan appropriate project timelines, work backward from
deadlines, identify milestones and owners, and execute against a
plan Excellent written and communication skills Ability to work
with a variety of behavioral styles & levels of management Ability
to think and adapt quickly to a fast-moving range of issues while
remaining calm under pressure Ability to be proactive, anticipate
and problem solve quickly Strong budgeting acumen Strong attention
to detail Continuous improvement mindset with a commitment to
introducing new and innovative ideas and communications approaches
What to Expect as Part of MassMutual and the Team Regular meetings
with the Events and Conference Management Team Focused one-on-one
meetings with your manager Access to mentorship opportunities
Networking opportunities including access to Asian,
Hispanic/Latinx, African American, women, LGBTQ, Veteran and
disability-focused Business Resource Groups Access to learning
content on Degreed and other informational platforms Your ethics
and integrity will be valued by a company with a strong and stable
ethical business with industry leading pay and benefits #LI-MS1
MassMutual is an Equal Employment Opportunity employer
Minority/Female/Sexual Orientation/Gender Identity/Individual with
Disability/Protected Veteran. We welcome all persons to apply.
Note: Veterans are welcome to apply, regardless of their discharge
status. If you need an accommodation to complete the application
process, please contact us and share the specifics of the
assistance you need.
Keywords: MassMutual, New Britain , Event/Conference Producer, Other , Hartford, Connecticut
Click
here to apply!
|